Laura Bowling, chair of the Section’s Fall Meeting Program Committee has shared with all of our session conveners information on the current status of your proposed sessions. The committee will need sessions conveners to review your submission numbers and make hard decisions no later than August 15, 2019. Please be respectful of the time crunch and respond to the committee’s request. Summarized below are the details of actions our conveners should be considering:
AGU has completed processing abstract submissions and has awarded the Hydrology section 135 two hour oral time slots based on the number of abstracts that we have received.
We currently have 149 oral sessions proposed for the fall meeting program, so not every session is guaranteed an oral time slot. Our tentative threshold is that a session needs to have at least 23 total abstracts in order to qualify for an oral time slot (and 46 for two oral slots, etc.). There were a high number of "poster-only" submissions this year as well, so we may also consider the number of non-poster only abstracts when allocating oral sessions (> 15 non poster-only abstracts should be safe). Please note that we cannot establish a final threshold until all session merges are complete, so we cannot make any guarantees about oral sessions at this time.
If your session received fewer than 10 abstracts, we strongly encourage you to merge or transfer your abstracts to another session in order to make a viable session.
If your session received greater than 10 but fewer than 23 abstracts, and you are fine with having a "poster only session", then you do not need to do anything at this time. Likewise, if you have greater than 23 abstracts and are happy with your oral allocation, there is no need to do anything.
If your session received fewer than 23 abstracts and you would like to merge with another session, the attached session list may help you to identify candidates. Please complete the attached merge spreadsheet with the revised session information, and submit it to the FMPC by the end of the day on Thursday, August 15th.
If you have an Elightning session or have requested a panel, please be in touch so that we can discuss your case, as these get confusing. There are a maximum of 20 Elightning presentations in a session, and AGU would prefer that there are no fewer than 10.
Feel free to contact us at FMPC_H@agu.org or your Technical Committee Chairs should you need clarification or suggestions for possible merges.
Regards,
Laura Bowling, on behalf of the FMPC