Poster Presenter Guidelines

View the Online Scientific Program to see all sessions and abstracts accepted for the joint AGU-CAS JING Meeting.

WiFi will cover all conference rooms

All presenters MUST be registered to attend and present at the AGU-CAS JING Meeting. Note that registered guests are not allowed in the poster hall; guest are not allowed in the scientific sessions. Only registered scientific attendees may enter the poster hall. Please have your meeting badge visible for the security guards at the entrance to the hall.


Poster Presentation Hours

Wednesday, 17 October: 4:30 P.M. – 6:00 P.M.
Friday, 19 October: 3:30 P.M. – 6:00 P.M.


Location

Euro-Asia Grand Ballroom, VIP Yanta Room, VIP Qinling Room, Rotunda


Poster Size/Dimensions

Maximum Poster Dimensions: 1.2m tall x 0.9m wide

 

Poster Requirements and Recommendations

  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper.
  • Highlight the authors’ names and contact information in case the viewer is interested in more information.
  • Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters.
  • Paragraph and figure captions should be at least in a 24-point font (0.9 cm height) and headers at least in a 36-point font (1.2 cm height). Be creative by using different font sizes, styles, and colors.
  • When working with graphs or charts, use different colors and textures/symbols for each line or bar. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) is more legible for headers and figure labels.
  • Organize the presentation so it is clear, orderly, and self-explanatory.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C; making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Please do not laminate your poster to ensure that it can be recycled.


Poster Set-Up and removal

To locate your assigned poster board, note that the final digits of your final paper number. This number is also your board number. Each poster board will be marked with an individual number.  For example, paper “ajmp86”, will have the board marked with “086”. The boards are numbered sequentially (001 – 223) from the beginning to the end of the hall.

  • Posters (in session 1, 17 October) should be set up in Tuesday, 16 October from 3pm-6pm. if possible.
  • Posters (in session 1, 17 October) must be removed before 3 pm Thursday, 18 October.
  • Posters (in session 2, 19 October) should be set up in Thursday, 18 October from 3pm-6pm. if possible.
  • Posters (in session 2, 19 October) must be removed before 3 pm Friday, 20 October.
  • Materials (i.e. push pins) are available at the Poster Help Booth. See below for more information on the Poster Help Booth.
  • Presenters must be available for at least 1 hour during their poster session.
  • Signs indicating when you will be at your presentation can be picked up at the Poster Help Booth. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
  • Please be aware, posters remaining after the times mentioned above will be removed and recycled to make the board available for the following posters.

 

Poster Help Booth

The Poster Help Booth is located in Poster Hall.  Staff will be available to provide assistance in locating a poster, providing supplies such as push pins, tape, and scissors, and answering general questions. If you need additional supplies, please feel free to bring them with you to Xi’an.

 

Audio-Visual Equipment Needs

WiFi: Wireless Internet access is available in some areas of the Poster Hall. Your laptop must be equipped with a WiFi or wireless network card for PCs or an Airport card for Macs.