Poster Presenter Guidelines

View the 2019 Online Scientific Program to see all sessions and abstracts accepted for the 2019 Astrobiology Conference.

Register now. All presenters MUST be registered to attend and present at the 2019 Astrobiology Conference. Note that registered guests are NOT allowed in the poster hall; guests are not allowed in the scientific sessions. Only registered scientific attendees may enter the poster hall. Please have your conference badge visible for the security guards at the entrance to the hall.

Please note that your posters will be up for the duration of AbSciCon 2019.


Poster Presentation Hours

7:00 P.M. – 9:00 P.M. (Monday, 24 June)

7:15 P.M. – 9:15 P.M. (Wednesday, 26 June)



Hyatt Regency Bellevue, Evergreen Ballroom


Poster Size/Dimensions

Maximum Poster Dimensions: 45” x 45” (3.75 feet by 3.75 feet).

Each presenter will share a 8’W x 4’H posterboard.


Poster Printing in Bellevue

There is no official poster printer for AbSciCon 2019. However, several local printers have been identified that can produce posters.


FedEx Office Print & Ship Center

10635 NE 8th St

Bellevue, WA 98004 US



The Wide Format Company

11106 Northup Way

Bellevue, WA 98004

Local: 425-828-9010

Toll Free: 800-929-8300  


Zebra Printing

2021 130th Ave. NE, Suite I

Bellevue, WA 98005



Poster Requirements and Recommendations

  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper.
  • Highlight the authors’ names and contact information in case the viewer is interested in more information.
  • Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters.
  • Paragraph and figure captions should be at least in a 24-point font (0.9 cm height) and headers at least in a 36-point font (1.2 cm height). Be creative by using different font sizes, styles, and colors.
  • When working with graphs or charts, use different colors and textures/symbols for each line or bar. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) is more legible for headers and figure labels.
  • Organize the presentation so it is clear, orderly, and self-explanatory.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C; making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Please do not laminate your poster to ensure that it can be recycled.


Poster Set-Up

To locate your assigned poster board, note that the final three digits of your final paper number will be your board number. Each poster board will be marked with an individual number.  For example, paper “101.002”, will have the board marked with “002”. The boards are numbered sequentially (001 – 155) from the beginning to the end of the hall.

  •  Posters should be set up as early as Monday, 24 June at 7:30 A.M.
  • Posters must remain up for the entire week, if possible.
  • Materials (i.e.push pins) will be available.


Poster Removal

Posters MUST be removed by 4:00 P.M. on Friday, 28 June. Posters remaining after this time will be removed and recycled.


ePosters/ESSOr Open Archive

The ePoster feature allows poster presenters to upload a PDF or image of their poster either prior to or post meeting as a supplement to and NOT a substitution for the actual poster presentation. This option is only open for poster presentations, and not any other session type.


Presenting authors of poster presentations may upload their ePosters via the Presenter's Corner. Please go to: and click on "Participant's Corner". The deadline to upload your ePoster is 28 February 2019.


AbsciCon 2019 will be offering a one-click transfer of your poster to archive on ESSOAr – a community server established to accelerate the open discovery and dissemination of Earth and space science early research outputs, including preprints and posters presented at major scientific meetings – which will increase your poster’s visibility and reach after the Fall Meeting. To take advantage of this new feature, make sure to add your ORCID identifier to your profile.


Photography Guidelines

AbSciCon 2019 has updated its Photography and Social Media Guidelines. Photos are allowed for personal use unless the presenter indicates otherwise.

Presenters can do this by displaying a digital “No Photo” image on their poster or slides available here. You can also pin a printed card with the “No Photo” image next to your poster – these are available at the Poster Help booth.